How Vassista Orchestrates Your Events
Human Interface Agent
Handles initial client inquiries and provides quotes, manages RSVPs for events, and sends automated event reminders and updates to attendees.
Business Logic Agent
Manages vendor contracts and payments, tracks event budgets and expenses in real-time, and creates detailed event timelines and task lists for the team.
Autonomous Concurrent Agent
Sources and compares pricing from different vendors (caterers, venues, etc.), monitors social media for event buzz and feedback, and schedules promotional posts leading up to an event.
External Interfacing Agents
Client Intake & Proposal Agent
Qualifies inquiries, drafts proposals and budgets from short briefs, and schedules discovery calls with agenda suggestions and next steps.
Vendor & Venue Agent
Sources venues, caterers, AV, decor; compares quotes; holds dates; manages contracts and COIs with reminders for deadlines and deposits.
Attendee Support Agent
Handles registration, ticketing issues, special requirements, and live event day inquiries via chat/SMS with knowledge of schedules and maps.
Operations Automation Agents
Run‑of‑Show Agent
Builds checklists and timelines, assigns owners, monitors live progress on event day, and escalates delays with mitigation suggestions.
Budget & Procurement Agent
Tracks actuals vs budget, flags overages, manages POs and invoices, and produces reconciled post‑event financials.
Data Gathering & Analytics
Engagement & ROI Agent
Analyzes registration vs attendance, session popularity, NPS/feedback, sponsor lead capture, and provides insights to improve future events.
Privacy & Compliance Framework
- Attendee privacy: Consent for communications and data sharing
- Vendor docs: Secure handling of contracts, insurance, permits
- Audit logs: Change histories on budgets and schedules